Routine request to employees

relevant concepts
• routine messages
• request messages
• sentence structure
• verb tense
• punctuation
• number usage
• professional tone
• understanding your audience

the following routine message requests employees complete their quarterly vacation requests. per company policy, all employees must submit quarterly vacation requests 14 business days prior to the start of each quarter. employees must submit their vacation requests using the human resources information system following the outlines steps by the designated day. this message does not employ a professional tone and is unclear. additionally, the message contains several verb errors (tense and passive voice), number usage errors, and style errors.