Susans Consulting Company (SCC) has been in business for ten years and has experienced a significant turnover in the project management group, which has prompted senior leadership to investigate. A preliminary review by senior leadership has determined that Project Managers are frustrated with the amount of required project management documentation, which has impacted their ability to manage projects successfully.
A recent review of the project management process has determined that SCC has spent between 30-40% of its total project budget on projects' overhead costs to include project management costs. A review of industry standards is between 5-15% higher than most companies. In addition, senior leaders found that projects are being delivered between 25% and 50% over budget and late 95% of the time.
Note: Project Management overhead includes the PM's time managing the project, attending meetings, and developing the required documentation.
SCC Request: SCC has reached out to your team because you are experts in defining project management processes and delivering projects on time. The SCC request includes the following:
. The development of a new project management process which at a minimum should include the following:
· The ability to track issues, risks, changes
· The ability to view project activities consists of a view of what has been completed and what activities the team is working on over the next reporting period
· The company must have a view into total life cycle project costs to include what has been spent to date, baseline budget, any changes to the budget, remaining budget, and cost of the project at completion
· In addition, to the new process request, SCC has a new project they need to complete by the end of the year with a limited budget and no project management staff.
1. Using your defined project management process outlined above, describe the life cycle model for this project
2. Create a WBS for the project. Remember your WBS is a deliverable base, so there should be a section of your WBS which outlines our project management deliverables
3. Using your defined prioritization process, prioritize each application.
4. Using the defined organizational structure, create a pictorial and narrative description of the organizational structure for the project.