Explanation:
Definition of office
An office is a place in an organization from where different activities of an organization are performed.
Importance of Office
1. Information centre
Office is the centre of an organization for information. It preserves important records in a systematic manner for future reference in the form of invoice , report , agreement , contract and government related documents. Office collects different information from different places and people so that it can provide those information to the people whenever required. The management gets information from the office for making decisions and formulating plans and policies.
2. Evidence of existence
Office provides the solid evidence or proof of existence of an organization. It represents the physical form of an organization. In case of financial institutions like banks , insurance companies , cooperatives etc as well as some service concerns, office is the only evidence or proof of existence of an organization.
3. Medium of communication
Communication of information to the right person or authority in right time is essential for the smooth operation of an organization. In this regard, office receives as well as transmits information from / to insiders / outsiders. Hence, Office acts as the medium of communication.
4. Centre for formulating plans and policies
Organizations are established for attaining certain objectives. For this , it is essential to formulate and implement plans and policies. As the centre of an organization, an office remains as the centre for the preparation of plans and policies and implement them.
5. Co-ordination
An organization is divided into various departments and units. They perform their functions on uniform basis. Office maintains co-ordination among all the departments and units by providing essential information. Besides , co-ordination with stakeholders like creditors, suppliers , government and banks is also maintained through the office. It eventually helps to build image and reputation of the organization. In an office , the problems of different departments can be consulted and better solutions can be found out.
6.Management and control
Management is the art and science of getting works done through people as well as other resources. It is done through an office. An office also established standard of works and performance. It compares the actual performance with the standard and detects variations, if any , for taking corrective actions. It is called control.
7.Service centre
All the necessary information are served to the people who are needed with the information either it be the people of same organizations or outsiders/ visitors. Further more, it helps to understand the problems of people and solve them.
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